Introduction:
The concept of sectional title ownership has gained significant popularity in the real estate market. With the rise of residential complexes and apartment buildings, the need for effective management and administration of these properties has become vital. This is where a sectional title administrator plays a crucial role. In this article, we will delve into the responsibilities and functions of a sectional title administrator.
Role and Responsibilities of a sectional title administrator:
A sectional title administrator is appointed by the court in terms of Section 16 of the Sectional Title Schemes Management Act 8 of 2011 to manage and oversee the day-to-day operations of a sectional title scheme. Their primary objective is to affect the rehabilitation of the scheme whilst maintaining the smooth functioning and well-being of the community within the complex or building. Some key responsibilities of a sectional title administrator include:
Financial Management: One of the fundamental roles of a sectional title administrator is to handle the financial affairs of the scheme. This includes collecting levies, managing the budget, maintaining financial records, and ensuring compliance with financial regulations.
Administration and Record-Keeping: The administrator is responsible for maintaining accurate records and documentation related to the sectional title scheme. This involves keeping track of property owners and tenants, conducting meetings, taking resolutions, preparing minutes, and facilitating communication among stakeholders.
Maintenance and Repairs: The administrator oversees the maintenance and repairs of common property areas, such as gardens, parking lots, security and shared facilities. They coordinate with service providers, obtain quotes, and ensure that maintenance tasks are carried out effectively. The administrator is also responsible for implementing the 10-year maintenance plan and handling day to day maintenance queries and needs of the complex.
Insurance and Risk Management: It is the administrator’s duty to ensure that the sectional title scheme is adequately insured and that all necessary policies are in place. They assess potential risks, liaise with insurance providers, contractors and engineers to mitigate the schemes risk and handle any insurance claims that may arise.
Compliance and Legal Matters: A sectional title administrator must stay updated on the relevant legislation and regulations governing sectional title ownership. They ensure compliance with legal requirements, such as conducting annual general meetings, maintaining audited financial statements, updating and registering the Management & Conduct Rules with CSOS and adhering to prescribed bylaws. The administrator is also responsible for ensuring the recovery of outstanding levies; this can be achieved by appointing collection attorneys or debt collectors to assist with this function.
Conclusion:
The role of a sectional title administrator is multifaceted and demands a wide range of skills and expertise. By efficiently managing the financial, administrative, and maintenance aspects of a sectional title scheme, administrators contribute to the smooth operation and overall satisfaction of property owners within the community whilst the scheme is being rehabilitated. Their expertise in legal and regulatory matters ensures compliance and fosters a harmonious living environment. With the continued growth of sectional title ownership in South Africa, the role of a sectional title administrator remains integral to the success and sustainability of these shared properties.
WRITTEN BY VERONICA BHENGU
